How To Retrieve Archived Emails In Gmail: Step By Step Guide

Gmail is the leading platform introduced by Google back in 2004. That helps us to send and receive emails for free to anyone all around the world.

However, these emails are important for us but not all of them. That’s why Gmail move them into some categories.

That makes it difficult to find a specific email. That’s why this requires retrieving archived emails. But how? 

According to the report of Hubspot, more than 306 billion emails send and receive every day and many of them through Gmail. Because Gmail owns 75% of the complete email market. Huge Number!. 

So this becomes very crucial where your important mails are going in Gmail and how you can retrieve them.

However, Gmail works on artificial intelligence that will keep important emails in Inbox. But sometimes it sends emails to some other place. 

That’s why now you need to retrieve all of these archived emails. But how? That’s why you need to read this complete article. Because in this article I have shared step by step process to do this.

Also, I have covered information on what are and why Gmail sends emails to other places. 

So this is going to be very interesting. That’s why don’t skip any point otherwise you will lose your chance to make this happen. 

What Are Archived Emails & Why Gmail Categorise Them

Archiving emails is a kind of a process to separate unrelated mails in other locations or folders that are easily accessible.

This process will help you to manage emails properly. Also, Google recently launched this feature in Gmail, and now working very well. 

But sometimes Gmail moves important emails in other categories. That you need to retrieve in your inbox.

But do you know why Gmail does this? So Gmail is a mixture of thousands of algorithms stings. Those have some rules so when any person cross the limit. 

Then Gmail automatically marks the email I’d for the specific category. Especially, it happens if the email is registered for corporate use.

But the process of retrieving these archived emails is simple and easy and you can do this with both your mobile or laptop. 

How Important Is To Categories Emails

Where your email is registered? How many people in a day send you different emails? So if you are using email for a long time. Then I am pretty sure many people and businesses have your email I’d. Especially, if you are working in a big corporate company. 

Because the big company also have thousands of clients those sends email every day. That’s why if you are receiving hundreds of emails every day.

Then this becomes very difficult to manage important and unwanted emails properly. 

In this situation archiving emails will help you a lot. Because this will filter important emails for you.

However, some of the important emails may move somewhere in other folders. But after completing the work. You can easily find them. 

So whether you have an employee, business owner, student, self-employed, and so on. Archiving emails will help you to increase work efficiency and time the tasks within the time frame. 

How To Find & Retrieve Archived Emails In Gmail: 2 Simple Steps

Finding an important email and then retrieving it to your inbox both are major and simple steps.

That requires minimum time and effort to complete. That’s why you need to check below how you can do this. 

1. Find Archive Email In Gmail

What device are you using? Whether you have are using an Android or IOS mobile and Windows or Mac.

The process of finding archive emails in Gmail is totally the same. However, some features are placed in different places. 

But all are available in Gmail whether using any device. But if you want to know how you can find archive email in mobile and windows differently.

Then I have explained below that make sure to read properly. 

Open Gmail Dashboard

In the first step, you need to open the Gmail website on your laptop or application on a mobile phone. Make sure the internet should be connected. How To Retrieve Archived Emails In Gmail: Step By Step Guide

How To Retrieve Archived Emails In Gmail: Step By Step Guide

So when you open Gmail you will find the display above. But I have made it blurry because of privacy reasons. Then I will let you know three simple ways how you can find archived emails in Gmail.

First, after jumping up to the Gmail main dashboard. You need to go to the side menus where you will find all the folders.

Then simply scrolling down you will find the “All Mail” folder. This folder contains all the emails whether it is promotional, spam, or social. 

How To Retrieve Archived Emails In Gmail: Step By Step Guide

Second, If you have a bunch of emails and this is difficult to find a specific email in the “All Mail” folder. Then you can also go with a specific folder which you will find inside the categories section. 

How To Retrieve Archived Emails In Gmail: Step By Step Guide

The third way, so the last way is to use the search box to find a single email through your Gmail I’d.

This feature will easily find any email that is important for you. But this process required advance search. Do you know what is it? 

Don’t worry this is very simple and you need to put some information related to the specific mail that you are finding.

That’s all. So first you need to click inside the search bar and then you will find search options. 

When you click it a next window comes up which required filling out details. So after completing these details you can easily find any email you want. 

2. Move Archived Email To Inbox

Congratulation, you have recently completed the difficult part. Because finding a specific email throughout the complete mailbox is quite difficult.

But when it comes to retrieving the email you can easily do it. Because the process is also the same as in a laptop or mobile application. 

All you need is when you find the email that you want to retrieve. Then you need to open it because the function is under the mail.

When you do this you will find some options right above the mail. So simply you need to click one of the options as shown below in the image.

How To Retrieve Archived Emails In Gmail: Step By Step Guide

When you click this option the next window comes up. That contains different folders such as social, updates, forms, promotions, and so on.

Then all you need is just select any option in which you want to move that email.

Usually, you should move it to the inbox folder so that you can find it easily. However, this process is simple.

But in the mobile version, you will find this feature in other places. That’s why I have given below an image of how you can retrieve archive email on mobile.

How To Retrieve Archived Emails In Gmail: Step By Step Guide

When you click the three dots that I have highlighted from the red box. You will find the option to move the mail in the Inbox folder.

So this way you can get your important email in the Inbox folder easily. 

Wrap Up On How To Retrieve Archived Emails In Gmail

Right now Gmail is the main website all around the world that uses the most to send and receive emails. However, this is based on a very advanced system, and Google rapidly improving it. 

But when it comes to the quantity Gmail receives the system doesn’t work well. That’s why sometimes it move some important emails to other folders.

However, those emails are not related to that category. But because of the quantity, it done mistakes. 

Then you need to find manually the specific email. I know this process requires some time. But this is worth it if it is really important for you.

That’s why I have given detailed information and three important ways how you can find it. 

Then after finding it you can easily retrieve archived email in Gmail. Whatever device you are using right now all you need is just an internet connection and a Gmail application. 

FAQ: Step By Step Process To Retrieve Archived Emails In Gmail

Retrieving archived emails in Gmail is quite difficult. That’s why people like to have lots of problems. That can be solved easily. That’s why I have added some of them in this article to provide appropriate answers. 

Q1. Why I don’t have an “Archive Email” folder in Gmail?

Ans: Archived emails are the collection of unrelated emails. That’s why Gmail automatically removes them from the Inbox and cateries other folders. That’s why you don’t have the “Archive Email” folder in Gmail.

Q2. Where do the mails exactly move for archiving?

Ans: Gmail automatically separated emails that are not important for the user especially social, updates, and promotional emails. This process is called archiving emails and if want to find any email. Then you should look out at these folders or the “All Mail” folder.

Q3. What do I do with Gmail Labels for retrieving archive emails?

Ans: Labels are the folders that are in your Gmail. So when you remove it from the specific email. Then that email will automatically move to the “All Mail” folder. This way you can also retrieve archived emails in Gmail. 

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